Winter remains one of the most challenging seasons for the transportation industry. Snow, ice, freezing rain, and sub-zero temperatures present significant risks for drivers and fleets alike. Without proper preparation, these hazards can lead to accidents, delays, and costly repairs. Staying proactive with winter maintenance and safety protocols is not optional, it’s essential. 

With current technology and access to the latest tools, and by empowering drivers to conduct thorough inspections, fleets can better navigate the challenges that winter throws at us. Below are some essential tips on how you can prepare your drivers and fleet to weather the winter ahead.  

Drivers are the first line of defense  

Your drivers are critical to maintaining fleet safety during winter. By performing regular pre- and post-trip inspections and following best practices, they can prevent problems before they start. Here’s a checklist that includes the latest information to assist them.

Pre-Trip Inspection:

• Tires and Tread Depths: Ensure all tires are properly inflated to manufacturers specifications. Low temperatures can lower tire pressures significantly, impacting safety. Verify that tread depths are adequate for snow and icy conditions. 
• Brakes: Test brakes thoroughly to confirm they’re fully operational. Look for worn or frozen components; poor brake performance can increase the risk of accidents in slippery conditions. 
• Lighting and Visibility: Confirm that all exterior and interior lights inlcuding headlights, taillights, turn signals, and brake lights along with the ABS indicator are working. Clean lenses to maximize brightness in low-visibility conditions. 
• Battery Health: Cold weather can quickly drain batteries. Inspect connections for corrosion. 
• Windshield, Wipers and Washer Fluid: Inspect windshields for cracks or chips that could worsen in extreme cold. Replace worn wipers and fill washer fluid reservoirs with a winter-grade solution to prevent freezing. 
• Fluid Levels: Check and top off essential fluids, including engine oil, antifreeze, transmission fluid, and brake fluid. Ensure coolant is winter rated to prevent freezing and protect the engine. 
• Heating and Defrosting Systems: Verify that heating and defrosting systems are functioning properly. A warm cabin is critical for driver safety and comfort, while a functional defroster ensures clear visibility. 
• Belts and Hoses: Examine belts and hoses for wear, cracks, or leaks. These components become more brittle in cold temperatures and are prone to failure. 

Post-Trip Inspection:

• Clear Snow and Debris: Remove snow, ice, and road salt from all parts of the truck, including sensors for Advanced Driver Assistance Systems (ADAS). This ensures these safety systems function correctly. 
• Monitor Tire Pressure: Tire pressure can fluctuate after long drives in cold weather. Recheck and adjust pressure to maintain safety standards. 
• Fuel Levels and Anti-Gel or Cetane Additives: Ensure fuel tanks are adequately filled to prevent condensation and freezing. In extreme cold, use anti-gel and/or Cetane additives to keep diesel fuel flowing smoothly and engines starting in colder weather. 
• Top Off Fluids: Refill any fluids used during the trip, particularly windshield washer fluid, which depletes quickly in snowy conditions. Ensure that DEF fluid is not freezing while the tractor is sitting idle. DEF will begin to freeze at temperatures below 32 degrees.  
• Battery and Electrical System Check: Confirm the battery remains charged and all connections are secure. Extreme cold can drain battery power, even after extended drives. If provided, use shore power to keep the tractor components warm. This will also help with starting the tractor and keep the tractor from harsh “cold” starts.  
• Emergency Kit Inventory: Restock emergency supplies such as blankets, extra warm clothing, non-perishable food, water, and a flashlight. Include items like snow chains, traction mats, and a shovel for unexpected situations. 

Empower Drivers with Training and Tools  

Providing drivers with updated guidelines and giving them the right tools is key to maintaining fleet safety. Prepare your drivers ahead of the season by holding workshops or distributing resources they can access on the road through the ELD.  When you prioritize winter safety, you not only protect your drivers and cargo but also minimize downtime and keep your fleet running smoothly. With a well-prepared fleet, it is a safer fleet during the harshest months of winter.  

Staying ahead of winter is a challenge, but with the right preparation and commitment to safety your fleet will be able to handle whatever comes its way. Acting now to safeguard your drivers, cargo and fleet will maintain operational excellence all season long.